Privacy Policy

Introduction

ORG LINKED ("we", "us", "our") is committed to protecting the privacy of everyone who uses our website and services, including candidates, employers, and website visitors. This Privacy Policy explains how we collect, use, store, and protect personal information, and sets out your rights under the EMEA General Data Protection Regulation (EMEA GDPR) and the Data Protection Act 2018, as amended by the Data (Use and Access) Act 2025.

Who We Are

ORG LINKED is a recruitment consultancy operating across EMEA and APAC. For the purposes of data protection law, ORG LINKED is the data controller responsible for the personal information described in this policy.

Information We Collect

We may collect the following categories of personal information:

• Candidate information — name, contact details, CV content, employment history, qualifications, references, and career preferences.
• Employer information — company details, hiring requirements, and contact information of representatives.
• Website usage information — pages visited, device and browser information, and interaction data collected through cookies and similar technologies.
• Communications — records of emails, calls, and messages exchanged with our consultants.

How We Use Your Information

We use personal information to:

• Match candidates with suitable job opportunities.
• Share candidate profiles with prospective employers, with appropriate consent.
• Communicate with candidates and clients about roles, applications, and services.
• Improve our website, services, and recruitment processes.
• Comply with our legal and regulatory obligations.

Our Lawful Basis for Processing

In accordance with EMEA GDPR, we rely on one or more of the following lawful bases when processing personal information:

• Consent — where you have given clear permission, such as when submitting a CV.
• Contract — where processing is necessary to provide our recruitment services.
• Legitimate interests — where processing supports our business operations in a way that does not override your rights.
• Legal obligation — where we are required to process data to comply with the law.

Sharing Your Information

We may share personal information with:

• Prospective employers, where relevant to a job application or introduction.
• Service providers who support our recruitment operations, such as IT and hosting providers.
• Regulatory or legal authorities, where required by law.

We do not sell personal information to third parties.

International Data Transfers

As ORG LINKED operates across EMEA and APAC, personal information may be transferred and processed outside the EMEA. Where this occurs, we ensure appropriate safeguards are in place, consistent with EMEA GDPR requirements for international data transfers.

Data Retention

We retain personal information only for as long as necessary to fulfil the purposes described in this policy, or as required by law. Candidate data that is no longer active will be securely deleted or anonymised in line with our data retention procedures.

Your Rights

Under EMEA data protection law, you have the right to:

• Access the personal information we hold about you.
• Request correction of inaccurate information.
• Request deletion of your personal information, where applicable.
• Object to or restrict certain processing activities.
• Request that your data be provided in a portable format.
• Withdraw consent at any time, where processing is based on consent.

To exercise any of these rights, please contact us using the details below.

Data Security

We take appropriate technical and organisational measures to protect personal information against unauthorised access, loss, or misuse.

Data Protection Complaints Procedure

In line with current regulatory requirements, ORG LINKED maintains a documented internal complaints procedure for data protection concerns. If you believe your personal information has been mishandled, you may raise a complaint directly with us, and we will investigate and respond within a reasonable timeframe.

You also have the right to lodge a complaint with the EMEA Information Commissioner's Office (ICO) at www.ico.org.uk.

Contact Us

If you have questions about this Privacy Policy or how your information is handled, please contact: